Planning a wedding can get busy
and messy, so there are quite a few recommendations I have for someone who may
not be the most organized person to begin with. There are many different 12
month wedding planners and organizers out there, some made by The Knot, and
some that you can even find at Walmart or any other stores. These planners can
help you remember things you may not have been thinking about, or didn’t even
know you had to do. They give you checklists, timelines, outlines, and
different formats of how you should be writing out seating charts, lists, etc. With
these planners, you can become one of the most organized people overnight! They
are that simple and helpful!
Another recommendation I have is
the service of an actual wedding planner. I am a wedding planner at a rental and
wedding coordinating company, and I help brides do all sorts of things. I not
only help them, I actually do most of the actual work. They will send me all of
their contracts from their vendors, and I will organize them and put them into
a specific folder for a later date when I begin creating the wedding timeline.
These vendor contracts are just a small piece of the information I receive from
brides.
The types of information I receive
varies from what types of things we will be using to reserve seats, to the
minute a bus will arrive. A wedding planner takes care of it all for you, and
all you need to do is communicate back and forth with them. The perk is that
you will be mostly stress-free, and can just gather all of the information from
each vendor, and bring all of that jumbled information to the wedding planner,
and they will sort through it and make sure it is all in an organized manner
for that special day.
Once a wedding planner receives any
sort of information about the day, they will begin to create a wedding
timeline. A wedding timeline is a basic step by step of the day planned out to
the minute. The wedding planners want to know any and all information the bride
has for their special day so that they know how to assist, and where to assist
at. Since they will be the point of contact throughout the entire day, they
need to know when the florist will be arriving, what the photographer’s phone
number is, what time the entertainer will begin to tear down at the end of the
night, etc.
These things are very important
since the planner will be communicating what will be happening throughout the
day with these different vendors. They are in constant contact with this
timeline, and it usually is very accurate and can be followed throughout the
whole day. With all of the weddings I have attended in working as a wedding
planner and coordinator, the timeline has helped everyone stay on track. It
shows when photos will be taken by the photographer, who will be in those
photos, and what types of photos will be taken. For instance, after the
ceremony if the bride and groom are going to get their pictures taken with
family, the planner will need to know the names of the family members that will
be taking pictures with them, and the different sets of pictures that will be
taken. The reason this needs to be known is because the planner is the person
planning the entire day and making sure everything goes smoothly. If the bride
and groom were supposed to be taking pictures at 3:00 and it is now 3:15 and
nobody from the family is with the bride and groom, then the planner would have
to find the people that were in the list the bride sent over, and direct them
of where to go.
Things like this are a lot
smoother with a wedding planner because without them, the bride may be
stressing out a little more than she may want. The planner makes sure that
every vendor that will be involved in the wedding has a copy of the timeline so
every single person is on the same page. Another perk is that the timeline will
have the lists of songs that will be played and when, and this can help out the
DJ to make sure that they play the right songs at the right time. If they are
on the same page as the planner, it will help them both with the flow of
guests, whether they need to start heading to the ceremony or reception, or
line up the bridal party to start the processional.
A wedding planner essentially
does exactly what you would do if you chose it use a wedding planner booklet
that you can buy at the store. The biggest plus of using an actual coordinator
would be to reduce the amount of stress that is put on the bride on her special
day. If something does go wrong, or not as planned, the planner would make sure
to get the issue fixed right away without even having to contact the bride, so
she would never know that there was a problem in the first place. The last
thing you want during your wedding day is to be told that something was wrong.
One instance I have seen in the
weddings I have attended as a coordinator is that the bakery did not show up
with the cake in time. The time had gone and went when we had expected them to
come, so we took the liberty in calling them, and turned out that they had it
on their schedule wrong and didn’t think to check their emails again and
confirm the date in advance, so they had to rush and make sure they could get
the cake to the reception in time. Luckily, we had the phone number and contact
information for them, and took care of it. The cake arrived in time, and the
bride had no idea of the mishap we had to go through.
There are many perks to using the
service of an actual wedding planner, but if you do not have the amount of
money in your budget for one, the different types of wedding 12 month planners
that are out there for you to purchase are a cheaper alternative if you want to
plan your wedding completely on your own!
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